Subject Liaison & New Materials List
Collection Development Policy
Collection Development at Buley Library
Beginning in 2000, the library formally adopted the liaison model of collection development by matching librarians with academic departments. Currently, each academic area of the university has been assigned a librarian liaison who works with the classroom faculty to develop the library resources and instructional programs that will best serve the students in each area. Faculty members are encouraged to be in touch with their liaison through email and by telephone with suggestions for library purchases, requests for library instruction or any other concerns or comments regarding the library. Together, the librarian liaisons make up Buley's Collection Development Committee, with responsibility for building a collection of library resources that meets the research needs of the university community.
Most recent library acquistions
Buley Library Mission Statement
Responsibility for Selection
The Allocated Budget
general circulating collection
learning resource center collection
Library Material Formats
Library Bill of Rights
Mission and Vision Statement
Vendors and Review Sources
Southern Connecticut State University (SCSU) provides educational opportunities to over 12,000 full and part time students. This public university, which began as a normal school in 1893, has a rich tradition as an educator of teachers. The University has grown and diversified over the past 50 years and now offers curricula leading to bachelor’s and master’s degrees in the arts and sciences, as well as in a variety of professional areas, including nursing, library science, social work, and business. Sixth year professional diplomas are also awarded in several subjects.
Building the collection involves balancing the needs of library users, evaluating the vast pool of published information, exploring emerging avenues of information dissemination, allocating limited resources, and communicating with the library’s constituency regarding goals and objectives of university programs and resources of the library.
This collection development policy for Hilton C. Buley Library guides the library and classroom faculty in building a quality collection of resources to support the academic endeavors of the Southern Connecticut State University community, in a planned, systematic way.
BULEY LIBRARY MISSION STATEMENT
The mission of the Hilton C. Buley Library is to develop, organize, preserve, and provide access to a collection of books and other recorded resources of the University, and to provide access to needed information located elsewhere. The Library directs its services and programs to University students, faculty, staff and Connecticut residents, and provides access to other institutions of higher education world-wide.
RESPONSIBILITY FOR SELECTION
The contractual responsibilities of the library faculty as defined in the AAUP Collective Bargaining Agreement, 1999-2001, include the development and maintenance of the library collection.
Responsibilities include: “…developing and maintaining the library collection of the university, providing bibliographic services (access to recorded information) to the university community, providing bibliographic instruction to students, and advising faculty, scholars and the community in the use of these collections.”
CSU AAUP Collective Bargaining Agreement, article 8.3 1997-2001
All Buley Library librarians are involved in collection development. In addition, each academic area of the university has been assigned a librarian subject specialist. This librarian works with the classroom faculty to develop the library resources and instructional programs that best serve the students in each area. Classroom faculty are encouraged to communicate to their librarian suggestions for library purchases, requests for library programming and any other concerns or comments regarding the library. In addition, it is expected that each academic department will appoint a representative to bring together department requests and concerns and communicate them to the subject specialist.
Ultimately, responsibility for building the library collection lies with the library faculty.
Materials are selected according to the needs of the SCSU academic community, scope and content, subject strength, quality, timeliness, bibliographic accessibility, cost, language and country of origin. At times there may be a concerted effort to work on a particular area of the collection. In addition, new faculty members are given the opportunity to suggest materials for purchase that are relevant to their specific strengths or areas of study. Specific guidelines for collection acquisitions include:
1. Materials that directly meet student curricular needs. Textbooks for courses offered by the University are not ordinarily purchased.
2. Instructional preparation materials.
3. Faculty development materials.
4. Faculty research materials in areas where there are academic programs will be considered.
5. Representative works of high caliber which might arouse intellectual curiosity, counteract parochialism, help to develop critical thinking and cultural appreciation, or stimulate use of library resources for continuing education and personal development;
6. Special collections of historical interest.
7. Expenditures that fall within the budgeted amount in the departmental allocated materials budget. (Requests that exceed the allocated budget amount are subject to the approval of the Collection Development Librarian or the director.)
8. Materials only in those languages in which academic programs are taught or in which faculty and students must read and conduct research. (In subject areas other than “languages” and “literature,” the library emphasizes the acquisitions of English-language materials.)
9. Single copies of titles. (Two copies may be purchased if needed. More than two copies require approval of the Collection Development Librarian.)
10. Hardbound books preferred. (There are cases when paperbound books are appropriate—including informational works with short lifespans and multiple copies.)
The Buley Library Faculty recognize and affirm the role of libraries in fostering intellectual freedom and the freedom of expression as guaranteed by the First Amendment. It is the responsibility of the Library Faculty to collect materials that represent various points of view on issues and questions of our times without endorsement, restriction or prejudice.
When a library user deems material to be objectionable, he or she should address a signed, written complaint to the Library Director. The director will review the material in partner with the Collection Development Committee in light of present selection criteria and collection development objectives. The complainant shall receive a written reply from the Director indicating the library’s position.
THE ALLOCATED BUDGET
A portion of the materials budget is allocated to various spending areas that generally correspond to academic departments. The allocation formula is based on a number of variables.
1. The size of a department in faculty and student majors
2. The nature of material needed to support a department (ex. subscriptions, monographs, rare materials, on-line services, etc.)
3. Record of expenditure in relation to budget in previous years
4. Extent of university requirements from one department
5. New initiatives, including degrees, programs, majors, and targeted efforts
Departments are informed of the allocation for library spending in their area early in the academic year. Subject liaisons and department liaisons work together to build the library collection in each area.
The Acquisition Department receives faculty and librarian requests for materials through the subject specialists and places orders with the appropriate vendors. If complete bibliographic information is not supplied the acquisition staff will clarify the citation before placing the order. Library materials are acquired through approval plans, firm orders, standing orders and gifts.
1. Approval plans include arrangements by which a publisher or wholesale vendor ships titles or “slips” according to a specified profile that will likely meet the needs of the library. The library reviews the items to either retain or return them and places orders or not from publication notifications.
2. Firm Orders are placed in response to individual, specific item requests generated by the instrucational faculty or librarians and forwarded through librarian subject liaisons.
3. Standing Orders are maintained for a wide variety of materials including monographic series and periodical publications. They insure timely acquisition of current materials and guard against gaps.
4. Gifts are often welcome additions to the library collection and are always accepted with the understanding that their disposition can not be determined by the donor. The library assumes all rights of ownership of any donation. After careful review gifts may be added to the collection, donated to other libraries, sold or discarded.
Inventory of the library’s circulating collection is an on-going endeavor that takes place primarily during low circulation periods during the academic year—especially summer and winter break periods. It is expected that the entire collection will be inventoried over the course of a two year period, every five years. During the interim periods specific collections or subject areas will be inventoried as needed. The primary purpose of the inventory is to identify titles that appear in the catalog but can not be physically accounted for. In addition, decisions regarding the replacement of worn out or damaged materials will be made at this time in accordance with the selection criteria in the collection development policy.
Deacquisition, or weeding, is also an on-going endeavor that is the responsibility of the subject liaisons with assistance from all librarians. The library collection is constantly reviewed for compliance with the collection development selection criteria laid out in this document. Materials that no longer meet the criteria will be removed form the shelves for review. After careful consideration, with input from classroom faculty, titles may be removed from the collection.
The Library promotes preservation as an integral part of the maintenance of the collections and is governed by prevailing practice and official standards in regard to storage, handling and display of materials. Preservation is coordinated with relevant departments and subject specialists to assure that goals are met in a systematic manner. Enhanced consideration is given to the rare or unique, items of great significance; and materials of special interest.
Selection and holdings for all collections will follow the same principles underlying the general collection development policy selection criteria outlined above.
NOTE: Locations are subject to change due to the temporary relocation of materials during construction of the Buley Library addition and renovation. Staff will be happy to direct you to current stack locations. This page will be updated following the spring, 2008 move to temporary quarters in the new addition.
General Circulating Book Collection
The largest part of the collection is the circulating book collection.. The collection meets the criteria set forth in this
collection development policy and circulates according to Buley Library circulation policies.
CLASSIFICATION: Library of Congress
LOCATION: first floor, second floor (oversize section on ground floor)
The Juvenile Collection is comprised of contemporary and past juvenile literature and includes Newberry, Caldecott and other award winning titles.
CLASSIFICATION: Dewey Decimal
LOCATION: ground floor
SCSU Thesis Collection
The library maintains a copy of every master’s thesis and Honors College thesis written at Southern Connecticut State University.
ACCESS: pre-1985 through thesis card catalog; 1985-present through CONSULS
CLASSIFICATION: local accession number system
LOCATION: ground floor
Reference Collection (area specific collection policy)
The Reference Department provides both basic and in-depth information sources in the arts and humanities, social sciences, sciences and associated disciplines. While emphasis is placed on materials that support the curriculum and research needs of the University, the Reference Collection also provides selective coverage of subjects not directly related to the curriculum, especially for those reference sources considered basic to a university collection. Reference materials include but are not limited to dictionaries, encyclopedias, handbooks, guidebooks, bibliographies, basic texts with high reference value, statistical/table compilations, biographical compilations and print and electronic abstracting, indexing and full text services . The Reference Department seeks to collect compilations of information arranged and indexed to be of value on a wide variety of questions.
Collection specifications are available in the Reference Department Policy Document.
CLASSIFICATION: Library of Congress
LOCATION: first floor
Learning Resource Center Collection (area specific policies)
The Learning Resource Center provides patrons with the equipment necessary to view video, dvd and other non-print media images and to listen to recorded sound. The collection consists of video tapes, dvds, 16mm film, 8mm film loops, filmstrips, slides, cds and cassette tapes. Past purchases of kits and films remain, though ongoing weeding of outdated formats makes them a small part of the multimedia collection. Items can be used on site or circulate.
CLASSIFICATION: local accession number
LOCATION: third floor
Curriculum Collection (area specific collection policy)
This collection is of special interest to those preparing for teaching careers and is a resource for many of the surrounding school districts. The Curriculum Collection maintains current textbooks in all subject areas, grades K-12; books and periodicals relating to curriculum; classroom manipulatives and supplemental teaching materials; non-fiction children’s literature and juvenile periodicals.
CLASSIFICATION: Library of Congress
LOCATION: third floor
Government Documents Collection
Buley Library has been a selective United States Depository Library since 1968 and currently collects 23% of all available U.S. federal publications. The collection policy is based on the requirements of Title 44 of the U.S. Code and adheres to the Government Printing Office guidelines for depository libraries. Selection of federal documents is based primarily on the curricular and research needs of the University community. A concerted effort is made to meet the informational needs of the third Congressional district. Library subject specialists and faculty are encouraged to make recommendations for new federal material.
ACCESS: 1992-present accessible through CONSULS; previous years accessible through various catalogs
CLASSIFICATION: Earlier publications classed by sudocs number; Recent publications classed by LC
LOCATION: Earlier publications in governments documents area; later publications in circulating collection.
The SCSU periodicals collection reflects the curricular and research needs of the SCSU community. Acquisitions of periodicals and serials requires a high degree of selectivity. Once a title is selected there is an ongoing and costly commitment in terms of annual costs, binding and storage, and technical support. In general the library will acquire periodicals to:
1. Support the curriculum of the University, both new and existing programs
2. Provide the most current material published in a field
3. Provide for the research needs of students, faculty and administrators keep students, faculty and administrators aware
of recent developments in their fields
ACCESS: CONSULS, aggregate services
CLASSIFICATION: Alphabetical by title
LOCATION: ground floor
Special Collections (area specific collection policy)
Buley Library houses and maintains certain special collections. The following collections are under the supervision of the Special Collection Librarian. Individual special collection and use policies are under development.
- Connecticut Collection
The Connecticut Collection is comprised of materials relating to the State of Connecticut and the history of Southern
Connecticut State University that are inappropriate for shelving in the general collection due to age or fragility. The
Connecticut Collection preserves reference and scholarly materials pertinent to the history, politics, census, geography,
geology, culture and other aspects of Connecticut.
ACCESS: CONSULS, Connecticut Collection card catalog, miscellaneous finding aids
CLASSIFICATION: Library of Congress
LOCATION: second floor (Connecticut Room)
- Faculty Collection
The Faculty Collection includes monographs known to be published by the SCSU faculty. Growth of the collection is
dependent upon timely notification of the library by University faculty regarding publications.
CLASSIFICATION: Library of Congress
LOCATION: second floor (Connecticut Room)
- University Archives
The University Archives comprise those materials that are not part of the general or Connecticut Collections, which treat
the history of Southern Connecticut State University.
ACCESS: Limited, through CONSULS and individual finding aids
LOCATION: ground and second floors (X-Cage and Connecticut Room)
- Rare Book Collection
Rare and unusual monographs are housed in the rare book room and the x-cage. They are available for study and
research on site and may also be used for display. In general, the Rare Book Collection relates to book history, literacy
and bibliography. Some of the holdings are library materials removed from circulation due to poor condition.
ACCESS: CONSULS, Rare Book Card Catalog, individual printed catalogs
CLASSIFICATION: Library of Congress
LOCATION: second and ground floors
- Carolyn Sherwin Bailey Collection
This collection comprises English and American children’s books published before 1930.
ACCESS: through printed catalog Carolyn Sherwin Bailey Historical Collection of Children’s Books; limited access through CONSULS
CLASSIFICATION: by author
LOCATION: second and ground floors (Rare Book Room and X-Cage)
The X-Collection consists of items that require special shelving but do not fall under the criteria of any of the other
CLASSIFICATION: Library of Congress
LOCATION: ground floor (X-Cage)
- Center for Visual Arts
Buley Library shares building space with the University Gallery. Although the gallery is not part of the library, much of its
collection is of interest to library users and select objects from the gallery are generally displayed on the library floors.
The collection is strong in West African art. The University Gallery is under the supervision of its director and has its
LIBRARY MATERIAL FORMATS
Selection and holdings for all formats will follow the same principles underlying the general collection development selection
criteria outlined above.
1.Binding: Hardbound books are preferred though paperbacks will not be excluded from the collection. In many cases, costs saving will be realized by binding new paperbacks. In cases where the subject matter may become quickly obsolete the paperback version of a title will be purchased.
2.Textbooks: Textbooks generally do not have lasting value or new, unique subject insights and are not purchased by the library. Occasionally, upper level and graduate level texts fill a void in the collection. Such texts will be purchased judiciously.
3.Dissertations & Theses: The library collects one copy of each master’s thesis and honors college thesis written by SCSU students in completion of their degrees. In addition, dissertations in various subject areas are purchased. Collections of dissertations in specific academic fields may be purchased in micro format.
4.Accompanying computer disks or CD-ROMs: If a book meets the general selection criteria purchase is made regardless of accompanying electronic material. The book and accompanying material may be physically separated to insure security; both will be represented in the CONSULS database.
In addition to meeting the general collection development principles, purchase recommendations will be considered in light of the following criteria:
1.Appropriateness of subject matter to the collection
2.Accuracy of content
3.Accessibility through indexes available at SCSU
4.Frequency with which serial is cited by the literature
5.Representation of a point of view or subject needed in the collection
6.Anticipated use in relation to cost
Indexes and Abstracts
The collection of indexes and abstracts provides access to periodical literature. Selection is based on the needs of the curriculum and an effort is made to closely align the index collection coverage to current library journal selections.
Print Journals & Indexes:
The Library is moving towards complete electronic access to journals. The transition period is expected to last many years. There is constant evaluation of the print journal collection including on-going journal use studies. Librarians monitor both use and content of electronic and print versions of serial titles. New print subscriptions are purchased only when there is no electronic version or the print version is otherwise justifiable.
An electronic journal subscription is subject to evaluation according to the criteria for evaluation of periodicals listed above. Additional considerations include:
1.Accessibility through the world wide web
2.Availability of journal in full text through database aggregator
3.Availability of electronic archive
4.Licensing issues and vendor support
5.Quality of non-text images
7.Ease of on-site printing & downloading
The library is currently experimenting with the incorporation of ebooks into the collection. Preference is given to products that are accessible via the world wide web. Electronic books are generally purchased as collections. Preference will be given to vendors who make available accompanying catalog records. Other criteria to be considered are:
3.Ease of use
4.Technical support requirements
5.Compatibility with existing library systems
7.Staff training requirements
Cd-rom or Diskettes
A resource only available on cd-rom or diskette will be considered only if it is a unique resource meeting a specific information
On-line Indexes and full-text products greatly improve access to information formerly in printed sources or not available. The library prefer s on-line data bases accessible via the world wide web. In addition to meeting general collection development policy guidelines purchase decisions will take into consideration:
1.Scope (size, coverage and time span) of a product
2.Content (arrangement, abstracts, full text)
3.Accessibility (number of access points and ease of access)
Newspapers are selected to meet general reference and informational needs of the University community. Printed newspapers will be selected to cover regional and national interests. With the exception of those newspapers retained on microfilm, papers are kept for a limited period of time.
The library will provide access to electronic newspapers whenever possible through home page links to direct subscriptions or electronic resource aggregators.
When a web site meets the overall collection development criteria set out in this document access to the site may be created through the CONSULS catalog or via an individual librarian’s web page or the Buley Library Home Page. The technical services staff is responsible for maintaining and correcting links that appear in the CONSULS catalog.
Microforms are an integral part of the collection. Back files of many periodicals are available. The selection criteria applied to printed materials also apply to microforms. Only micro formats that can be supported with existing equipment will be purchased. Microforms may be acquired for the following reasons:
1.Collections are available only in microform
2.Ease of storage
Continuity of certain collections is ensured through regular annual purchases—including those periodicals regularly maintained on microform. New titles are considered on an individual basis as to content and format. The complete microforms acquisition list is re-evaluated annually to determine the continuing relevance of each title. Material selected must be indexed in a commercial index or include an index of its own and the quality of microforms must be readable and reproducible. Only microformats that can be supported with existing equipment will be purchased.
The library does not collect sheet music. Anthologies and other bound music is purchased regularly and may be found in the circulating book collection.
Tape and compact disc audio recordings are collected and housed in the Learning Resource Center and Curriculum Collection. Visual recordings include video tape and dvd formats. Purchase preference is always given to the most current technology; requests for specific titles are filled in the format in which they are available.
Films, filmstrips, etc are not currently acquired by the library. Holdings in the collection are reviewed and weeded regularly and purchased in alternate format when possible. Slides may be part of a kit. Collections of slides without accompanying materials are not generally purchased. Special collections possesses a small slide collection.
Maps & Atlases
The latest editions of most major atlases are collected. Gazetteers, atlases and globes are housed in the Reference Collection. The Reference Department maintains a standing order with the U.S. Geological Survey for all New England and New York State topographic maps, all U.S. topographic maps of 1:250,000 scale, all geologic maps, and all state series and park series maps. A standing order is also maintained with the U.S. Defense Mapping Agency. Access to specific maps is provided via continually updated index grid sheets.
The Reference Department maintains a file of minor publications, including corporate reports, on matters of current interest. All Special Collections include minor publications, especially in the areas of education, Connecticut history, labor history, railroading, and juvenile literature. The University Archive in particular possesses a large number.
Photographs and Prints
The library possesses photographs relating to the history of Southern Connecticut State University, and subjects of local historical interest, including the New Haven harbor and the ecology of the Long Island Sound. A print collection relates to historical subjects and includes historic, illustrative, pedagogical, educational materials.
In support of its textual holdings the library maintains such things as ethnographic objects, medals, sculpture, and materials illustrative of the history of printing. In addition, there are kits, dioramas and models of instructional nature.
The Hilton C. Buley Library recognizes that gifts play an important role in building the library collection and often accepts gifts. Donations may be in the form of library materials or funding for library materials. Library materials that are given must meet the overall collection development policy before being added to the collection.
The library will accept gifts of library materials at the discretion of the Director of Library Services, with the understanding that no conditions to acceptance will be recognized. The library administration reserves the right to determine the retention, location, cataloging treatment, and other considerations relevant to a gift’s use or disposal. Commonly, a donation of books will not be added to the library as a cohesive collection, but will be distributed throughout the library in accordance with the library classification scheme in use. (Records may be marked in the on-line catalog to allow the generation of specific gift bibliographies.) Other materials will be dispersed in the manner most appropriate to their format.
The library will request that any large donation of library materials be accompanied by financial resources to allow their timely cataloging and processing. A title list should be presented with any donation The donor is advised to include name, address, date and content notes on each container of materials. Donated materials should be in good physical condition.
The library will not accept responsibility for picking up donations. When the donated materials and list are submitted, the gift will be acknowledged with a letter from the Library Director. If the donor submits no list, the Library Director will acknowledge only the number of items received.
Procedures for accepting gifts of materials
1. Donors are asked to read and sign the gift policy statement document and acknowledge that they have a clear understanding
of the policy.
2. Gifts are accepted without condition.
3. A record of donor’s name, address and gift particulars is forwarded to the director for acknowledgement.
4. Gifts are sorted as to whether appropriate or not for Buley’s collection.
5. Appropriate gifts are searched in CONSULS and sorted as to “owned” or “not owned.”
6. Gifts not owned by Buley are sent to subject liaison librarians for final approval or disapproval.
7. Approved gifts are sent to cataloging and added to the collection.
8. Gifts already owned by Buley library may be exchanged for shelved titles if gift is in better condition.
9. Gifts not approved for addition to Buley’s collection may be sold, traded, donated to another library or discarded.
The Library can not establish the value of a donation for income tax or any other purposes. Donor’s should secure a gift appraisal from an independent agent prior to making their donation.
Library will work in conjunction with the University Development Office to accept monetary gifts. Donors may specify certain titles for purchase or may request that spending be focused on certain areas within the curricula and research fields of the University. Any materials purchased must meet collection development criteria. The Library will reject monetary gifts specified for buying materials that fall outside the range of the Collection Development Policy.
Deaccession is the on-going process of removing items from the library collection that are not within the parameters of collection criteria. Subject liaisons are responsible for deaccessioning according to the subject criteria for their areas. Discard of materials is a regular activity and may be done in cooperation with other librarians and staff, and the classroom faculty. Special attention is focused during major shifts, inventory, reclassification projects, and periods of low use.
Guidelines for Weeding
A. Physical Condition
Materials which are worn or damaged will be considered for replacement. When an item is in such poor physical condition that it cannot be refurbished, its worth to the collection will be evaluated. If the content is still of value it will be replaced; if it is not replaceable, it will be considered for protected storage. If the content is not relevant to the collection the item will be discarded.
Multiple copies are not retained in the collection except in the case of heavy use or special request by a faculty member.
Material that contains information that is obsolete, and is not of historic value, will be considered for deaccession. Materials of signal historical, artistic or bibliographical interest will be considered for inclusion in special collections.
Different editions of the same title are evaluated in the context of the subject area. Older editions will be considered for discard.
Disposition of Weeded Material
Materials that are weeded from the collection may be discarded, recycled, traded, given away or sold. The
Acquisitions/Collection Development Librarian is responsible for determining the best way to dispose of weeded materials.
Procedures for de-accession can be found in the Technical Services Procedures manual.
¨ Choice (cards and on-line): The library subscribes to CHOICE on-line and receives CHOICE book review cards. Each
librarian has set up a specific profile to receive information on recently published material in his or her field.
¨ Midwest Library Service: Provides periodic book review cards that are distributed to librarians according to department
¨ Library Journal: regular book reviews in various academic areas
¨ “best 100 books published”…
¨ Journals within disciplines: Librarians and department faculty will find reviews of relevant, recent materials in current journals
¨ Core Lists of materials: published annually by CHOICE these lists are reviewed as published and compared to Buley’s
¨ Bibliographies and Web Sites recommended in library literature and by peers and collegues